GENERAL  |  ADMINISTRATION  |  ADMISSION  |  HOSTEL DEPOSIT &  FEES

DECLARATION  |  ALLOTMENT OF ROOMS  |  WITHDRAWAL  |  MESS

GUIDELINES FOR STUDENTS  |  PAYMENT OF DUES  |  GUESTS

HOLIDAYS/VACATION  |  TRADESMAN/VENDORS  |  APPELLATE AUTHORITY

 

1.
 GENERAL
 

There are nine hostels for men and two for women with a total capacity of 2,200 students. Out of the 9 hostels for men, six are single seated and the other three are triple seated. The hostels for women have 253 single seated rooms and 24 numbers of 3 or 4 seated rooms with a total capacity of about 350 students. As far as possible the students of the same semester will be accommodated in the same hostel.

2.
ADMINISTRATION
 

The hostels and the messes shall be under the control of the Chief Warden who will be responsible to the Director. There shall be a Warden and Resident Tutors for each hostel who will assist the Chief Warden in managing the affairs of the hostel and the mess associated with it. The Wardens' Committee consisting of the Chief Warden and the Wardens will frame the rules and regulations for hostel and mess administration and for hostel discipline

Wardens' Committee consisting of the Chief Warden and the Wardens will frame the rules and regulations for hostel and mess administration and for hostel discipline.

The Chief Warden's decision shall be final in the interpretation of the rules in all matters connected with the hostel.

The Chief Warden shall have powers to issue standing orders to regulate internal matters and other details not explicitly covered by these rules.

3.
ADMISSION

Only students of full time courses who are on the current nominal rolls of the National Institute of Technology, .Calicut will normally be allowed to stay in the hostels.

Applications for admission should be addressed to the Chief Warden and made in the prescribed form, copies of which can be had from the Hostel Office on payment of Rs. 100/- per application form. Applications, which are not in the prescribed form, will not be considered.

The Wardens' Committee will make the selection of students for admission to the hostels. The Chief Warden will have the right to refuse admission to any applicant without assigning reasons. The Chief Warden has also powers to send away any student from the hostels if the student's conduct is found not satisfactory.

4.
HOSTEL DEPOSIT AND FEES
 

Students who seek admission to the hostels have to pay fees, as detailed below, to the Hostel Office at the time of admission:

PART-I

Rs
Ps
Cost of Application Form
100
00
Miscellaneous Fees (One time)
250
00
Hostel Staff Welfare Fund (One time)
150
00
  Students' Welfare Fund (One time)
150
00
 

* PART -II Mess Deposit (Refundable)

For B. Tech/ B. Arch. Stud nets
5,000
00
For M. Tech/ M.C.A./ Ph.D Students
5,500
00
 

PART -III

Furniture Deposit (Refundable)
1,500
00
Furniture Deposit for SC/ ST Students
750
00
* Students belonging to SC/ST category from Kerala are exempted from the payment of Mess Deposit.
5.
DECLARATION
 

The declaration In the application form regarding accommodation, payment of dues and discipline should be signed by each student and his/her parent or guardian.

6.
ALLOTMENT OF ROOMS
 

Rooms will be allotted at the discretion of the Warden Mutual exchange of rooms will not be permitted. In exceptional cases, the Chief Warden / Warden will consider written request for change of rooms and decide on the same.

7.
WITHDRAWAL
 

Students should on no account vacate the hostel unless they are permitted to do so by the Warden. The clearance certificate obtained from the concerned Warden should be produced to .the Chief Warden to get the "No dues certificate".

8.

GUIDELINES FOR STUDENTS

i)

The inmates are anticipated to carry the 'Hostel Occupancy Card' with them and to produce it on demand by the security personnel/authorities. They have to surrender the card in the Hostel Office by the end of the year to get the 'No dues certificate'

ii)

Students staying in the hostels are required to join one of the messes of their choice.

iii)

The students should follow the instructions from the hostel authorities and security personnel.

iv)

The inmates are expected to behave politely with fellow students, and institute and hostel authorities and to show utmost decency in all their activities.

v)

No student residing in the hostel shall engage himself / herself in undesirable activities such as ragging and forming groups in the name of language / religion / state which disturb the peaceful atmosphere of the hostel.

vi)

Members are not permitted to convene meeting of any sort anywhere in the hostel or its premises without the Warden's permission. No circular/ subscription list shall be taken round without the permission/ authorization of the Warden.

vii)

Smoking, consumption of alcohol and intoxication by any other means are strictly prohibited (As per the Kerala High Court directive, smoking in educational institutions carries a fine of Rs.500/-)

viii)

Littering in the hostel and premises is not permitted.

ix)

Shouting, reading aloud and other similar acts, which are likely to disturb other residents, should not be done at any time.

x)

Damaging of the hostel properties including the removal of furniture, light fittings etc. from their positions by the students is a major offence, which will invite disciplinary actions.

xi)

Tampering with the electrical and telephone installations should not be done.

xii)

Students should see that lights, fan etc., are switched off when these are not required or when they leave the room. Residents are NOT PERMITTED TO FIT TUBE LIGHTS, HEATERS and other similar appliances in the rooms.

xiii)

Visit to other hostels, except for dining, should be recorded in the visitors register available with the security personnel at the entrance of the hostels.

xiv)

Inmates of men's hostel are expected to be in the hostel before 10 P.M. Latecomers should enter their name and time in the register available with the security personnel.

xv)

The inmates of ladies' hostel are expected to be in the hostel before 7 P.M. Latecomers should enter their name and time in the register available with the security personal.

xvi)

The inmates should keep their rooms neat and tidy. They should make the room available for periodic inspections by the concerned authorities.

xvii)

Cooking inside the room is strictly prohibited.

xviii)

No student shall absent himself/herself for any night from the hostel without prior permission of the Warden. If a student finds it necessary to leave the hostel on urgent affairs and is unable to meet the Warden, he must, before his departure, forward a report containing the reasons for his/her absence in writing to the Warden, through the office of the respective hostel.

xix)

Misconduct or breach of any of the rules of the hostels will render the offender liable to be fined and / or suspended / dismissed from the hostel. The matter will be subsequently reported to the disciplinary council of the Institute for further action.

xx)

The students are encouraged to discuss their problems with their warden as their mentor. They have to note the telephone numbers of their warden.

9.
MESS
i)

There are different messes in the hostels catering to the needs of the varying food habits of students coming from different parts of the Country. Students staying in the hostel are required to join one of the messes of their choice. They are permitted to change the mess subject to the rules in force. Those who do not join the mess will not be normally permitted to stay in the hostel.

ii)

The inmates of each mess shall, from among themselves, elect the required number of representatives. The Warden of the respective hostel and the elected representatives will form the Mess Committee of the mess. The Committee of each hostel shall be responsible for the running of the mess and maintenance of hostel amenities. Responsibilities in connection with running of the mess can be assigned to any diner of the mess and he/she has to take up such work assigned. The warden may suggest changes in the menu to keep the monthly rate within a reasonable level. If at any time there 'are no elected representatives, the warden shall have the power to nominate representatives or run the mess directly by him/ her until representatives are duly elected. No inmate except the representatives shall enter the kitchen.

iii)

No resident shall take meals from the mess to which he / she does not belong. A member is not permitted to take food in place of another member.

iv)

The hours of meals will ordinarily be

Break fast      7.00 A.M.   to     9.00 A.M.

Lunch          12.00 P.M.    to     1.30 P.M.

Tea                3.30 P.M.   to      5.00 P.M.

Dinner           7 .00 P.M.   to      9.00 P.M.

These are subject to changes with the consent of the Warden.

v)

Meals or extras will not be served to the rooms of the members.

vi)

Sick diet can be provided to the members under the advice of Resident Medical Officer I Warden subject to constraints of the hostel.

vii)

Under no circumstances, members are allowed to take cups, saucers, tumblers and other utensils of the hostel mess to their rooms/lawns outside.

viii)

Students are expected to maintain perfect discipline and order in the dining halls during dining hours. They are normally not allowed to enter the kitchen and help themselves. If extra food is required, they must ask the concerned person serving extras. All diners are expected to wear decent dresses in the dining halls.

ix)

Mess charges will be divided among the members based on diner days. Guest rates will be as decided by the Mess Committee and will be reviewed from time to time.

x)

Rules for reduction of mess charges for the days of absence of diners will be framed by the hostel and mess committee from time to time.

xi)

The charge for extras such as milk, omelet etc., shall be fixed and duly notified from time to time.

xii)

Transfer from one mess to another will be permitted only during the beginning of the month. Change of mess at times other than the beginning of the month will be permitted in exceptional cases by the Warden.

xiii)

Residents of the hostels have to clear the hostel and mess dues for registration in a mess at the beginning of every month. The mess registration card will be issued by the Steward of the concerned hostel on producing proof of having cleared the mess dues. The hostel inmate has to hand over the card to the concerned Steward and get his I her name registered in the mess. Only Mess cardholders will be allowed to dine from the mess of the hostels.

10.

PAYMENT OF DUES

 
i)

The mess bill along with establishment charges for a particular month will be published on or before 15th of succeeding month and it is to be cleared before the l0th of next month failing which a fine will be imposed as decided by the Chief Warden.

 
ii)

The residents of the hostel have to remit the hostel and mess charges at the State Bank of India, C.R.E.C. Branch counter using a triplicate Challan available with the Steward of the hostel or through ATM facility.

 
iii)

If the dues are not paid before the end of the month during which they fall due, the defaulting students will not be allowed to dine from the messes. (Hostel dues include mess charges, room rent, electricity charges, water charges etc.). If the dues remain unpaid for a long period, such students will be expelled from the hostel and a penalty will be imposed for the delayed period. Students leaving the hostel for vacation should pay up all their dues before their departure.

 
iv)

The hostel office will intimate the Parent/Guardian on the hostel dues if the student fails to pay the same in time. However it is the responsibility of the student to clear the dues in time.

 
v)

The Parent/Guardian may directly pay the hostel dues of the ward through Demand Draft drawn on STATE BANK OF INDIA, CHATHAMANGALAM in favour of Chief Warden, NITC Hostels. In case, the amount paid is more than the dues of the ward, the excess amount will be credited to the mess account of the student concerned. Payment by cheque will not be accepted.

 
vi)

"No Dues Certificate" will be issued from the hostel only to those students who have cleared all the dues to the hostel. The chief warden will report to the director the names of the defaulters of the hostel dues for further action.

11.
GUESTS
 
i)

Guests are allowed only with the written permission of the Warden of the hostel. Inmates who entertain guests will be charged Rs. 15/- per dayexclusive of mess charges (at guest rates), and payment has to be madein advance to the hostel office. No guest shall remain in the hostel more than three days.

 
ii)

No member may introduce more than on guest at a time. The guest shall not be transferred from one member to another.

 
iii)

The Warden/Chief Warden shall have the power to refuse permission to introduce into the hostel any particular person as a guest without assigning any reason.

 
iv)

The guest shall be abide by the rules and the regulations of the hostels.

 
v)

The hostel will maintain a register of guests and see that no guest is admitted unless the name and other particulars are entered in the register. The host is responsible for furnishing particulars of the guest.

12.

HOLIDAYS/VACATION

 
i)

The hostel will normally remain closed for holidays/vacation as declared by the institute. However, the Wardens will consider applications from inmates for staying in the hostels during short holidays.

 
ii)

The students proceeding on vacation/holidays may leave behind their personal belongings in the hostels till they return. All such articles must be packed, properly labeled and entrusted to the hostel Steward for safe custody, after obtaining a receipt for the same. These receipts should be surrendered when the articles are claimed. While every effort will be made to see the articles are kept safely the hostels authorities are not responsible for any loss or damage caused. Students are therefore advised not to leave behind any costly items in the hostels when they go away on vacation/holidays.

 
iii)

It is compulsory that every student should vacate his/her room before proceeding on vacation and surrender the room to the Steward. If any room is found locked, the hostel authorities have the RIGHT TO BREAK OPEN THE SAME and the cost of the damage will be charged to the respective students.

13. TRADESMAN/VENDORS
   

No strangers will be allowed in the hostel premises for carrying on any business without license. Licenses will be issued to Dhobies, cobblers and similar persons on payment of certain deposit as caution money. Students are advised not to deal with strangers/unauthorized vendors.

14. APPELLATE AUTHORITY
   

A committee consisting of the chief Warden and the Wardens shall be the disciplinary authority for the hostels and its decision will be final. The Director will be the Appellate Authority.